There is no compensation for lost time.
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The views expressed Pioneer Shareholders are their own.
Before you delve deeper into this article – take a minute and review your calendar because your detailed calendar is a secret to a wonderful time and calendar management.
If you're like most of us, your calendar is likely to be detailed. I bet that some of you have every hour of waking up to be charged. This is not necessarily a bad thing. After all, when you have a daily schedule ensures you get the most out of it if it is your day. I mean, why bother with adding a task or event to your calendar if it does not matter?
What is important – and how to set priorities.
Unfortunately, it is not always clear what is important. As a result, we end up wasting time in non-priority. For example, if you work from home, these dishes may be bothering you. But, should they be at the moment when you have a tight time limit for the project you are working on?
This may seem trivial. But, what if you put non-priorities down on what's really important? Surely you will not succeed in reaching your goals because you are ineffective in time and manage your calendar.
This is why most successful and productive people know that the secret of time is astounding and calendar management is setting priorities. In Stephen Covey's words, "The key is not to prioritize your schedule, but to prioritize."
It is important to set priorities. As an adult, you will play different responsibilities. That could be picking children out of school, meeting the deadline, having lunch with the client, and somewhere in between going to your self-care within a day.
Related: Entrepreneurs need to apply a better calendar than everyone else 2
Prioritize tasks for success.
If you do not prioritize these tasks, you will become disorganized and uncompromising. How will your customer be if you have a late lunch meeting because you are still working in your office? What if you were late picking up your children from school? Your partner may never forgive you for this person!
Slip here and there is bound to happen. If you have a flat frame on its way to a meeting, this is an unexpected event you did not plan on. But if you do not organize your time and your calendar according to priorities, your life will continue to be more chaotic. Because you missed a deadline, you must work late and bypass the gym or family time. Eventually, you always feel overwhelmed, but you have nothing to show.
Related: 101 time management tips to increase productivity every day
When you focus on your priorities, you are more suited to managing your time. You have been well organized and never feel left behind. Most importantly, you will always have time to focus on the most important things in your life.
Setting priorities is good and good. But how do you prioritize? Here's how to prioritize for better time and calendar management.
For beginners, your priorities should remain simple and clear by specifying the following:
- The most important things for you, also known as your values.
- The goals you have achieved – must be consistent with these values.
- What responsibilities do you have. If you work in a traditional job, from Monday to Friday during business hours, it is your responsibility to work.
- Find out how activities affect your life. Playing a video game on your phone during a break may seem fun. But, how does this employee or individual make you better?
- Knowing how to separate the urgent about the important. Just having something urgent does not mean it's important. For example, when you receive a new e-mail message, you do not need to open it and reply to it the second time you receive it.
After taking the above into account, here are some additional tips on how to prioritize for better time and manage your calendar.
Related: 8 Hack time management to improve your life in and out of work
Create and arrange the task list.
"Having a large list of tasks is not necessarily a bad thing, but it may make you worried about your day," wrote Kayla Sloan in a previous article on the calendar. "Instead of spending some time worrying, you can prioritize your list to improve time management instead."
Kayla suggests starting with the task list. It should be kept in a document that is easily accessible over the phone or computer. "This way you can add them either from work or home at any time."
After that, you will need to request your list.
"Set numbers for each listed item starting with the most urgent duties first," Kayla recommends. "On the contrary, the bottom of your list should include less urgent elements or could be done on another day."
Related: 20 quick tips to improve time management
Choose the right things to work on.
Still struggling with an urgent and important chapter? Use the simple 2 × 2 matrix that was named after US President Dwight D. Eisenhower to help you prioritize.
The Eisenhower Matrix can help you distinguish between how and why you should distinguish between the two by creating four squares. The horizontal axis represents "urgency", while the vertical axis represents "importance". Each quarter, you classify each of your tasks; important but not urgent, important and urgent, not important or urgent, urgent, but not important.
When you're done, you'll notice that you're spending some time in the wrong activities. As a result, you now know what you need to do now, what tasks you can wait for, and what responsibilities you can delegate.
Block parts of time for "deep work".
As described in the book Deep Work: Rules for Success Center in a Dispersed World Cal Newport explains that this is the ability to focus on tasks that require a lot of requirements, without distractions. "To produce at your peak level you need to work for long periods with full focus on a single distraction-free task," adds Newport.
Newport explains in his book how Adam Grant, Professor Wharton, is very productive. Grant teaches during the fall semester, but he conducts research in the spring. On a daily basis, alternates between being completely isolated and open door policy with his students.
Even if you can not basically upgrade your business, such as Grant, you can still apply that concept. Let's say in the morning between 9 am and noon, you are working on your most important task. During this time period, you can close the office door and turn off your phone.
Additionally, you can start the "shallow work" assembly. These tasks are less challenging such as re-sending emails and phone calls.
Related: Finding Your Focus Through "Deep Work"
Use the Calendar app.
With the Top Calendar app, you can boost your productivity by setting priorities that need to work day, week, or month. You can also use your calendar to set reminders so you never forget a timeout or an important event again.
What's more, because you use the Calendar app as a task list and to view your schedule, you can reduce the number of tools you use.
Is this meeting necessary?
15 per cent of the one-hour meeting was lost. In other words, these are nine minutes you can work on something else. Before accepting a meeting, always ask if it is necessary. For example, you can update the status of a project by e-mail, Slack, or the project management tool. An interview with a client or potential employee can be done by calling a 10-minute discovery instead of an hour-long lunch meeting.
If the meeting is necessary, make sure that:
- He has an agenda that was sent in advance.
- It is short and concise, and remains on the subject.
- Includes a small number of participants.
- Has someone to facilitate meeting.
- The appropriate technology that all attendees use is used.
Do not put other priorities on your shoulders.
It is not uncommon for someone to ask you for help. A friend can ask you to help them move or a colleague to ask for help with a project.
While there is nothing wrong with helping others, you should only do so when you have availability. In other words, do not put other priorities in front of you. If you are overwhelmed or have a previous commitment, you may have to say "no". It's not fun. But, if you are frank and frank, you will understand.
E-mail. Your smartphone. Phones. Youtube. Friends, family and co-workers. These are the kinds of distractions that prevent you from doing things. So, how can you stop them?
One of the simplest ways to eliminate distractions is by turning off your phone. For your computer, you can use an application such as RescueTime to block websites that are distracting. If you have an office door, you can always keep it closed, focusing on your "deep work".
If you do not have your own office, try working in a quieter place like a coffee shop. Or buy a pair of headphones that reduce noise.
Manage your energy levels, rather than managing time.
We just have a lot of energy. It is therefore important to take frequent breaks throughout the day. It gives us an opportunity to renew our mental and physical energy.
At the same time, you should be aware of your energy levels so that you can set your date for it. For example, if you have the most productivity in the morning, then you will address your most important task during that time frame.
As Jim Vaselopulos writes in Forbes"Think again about a task that you will unknowingly mute for an hour during the afternoon recession, but you can knock in 10 minutes at the peak of energy (maybe 8 am)."
If you move your schedule to shorten a morning meeting from 60 minutes to 45 minutes, then 10 of those extra 15 minutes focus on the same task. " In the end, "you'll get 60 minutes every afternoon."
Work smarter, not harder.
If you want to be effective at work, focusing on what really matters, you need to start working smarter and not harder. After all, research shows that production declines sharply after a 50-hour working week.
- Think before you act. Do not just place a long task list and jump to it. Think of your most important tasks for the day, which should not be more than 5 elements, and focus only on them.
- Measure results, not time. Do not get involved in the time it takes to complete it. Instead, focus on what you have accomplished during that time frame.
- They have a positive attitude. Those who have a positive attitude are more likely to take the initiative.
- Transfer. Develop and enhance your communication and collaboration skills so you can work with others more easily and quickly.
- Create and cling to protein. When we put the routine, we can work faster. Reason? We do not have to think about what we have to do. We can prepare accordingly.
- Automate more tasks. This can use tools to handle repetitive tasks to prevent overwork. This is where you do things like preparing your meals or clothes in advance so you do not have to think about them in the morning.
- Stop multitasking. It is a myth and does not work,
- Take advantage of procrastination. Do not always wait until the last minute. But sometimes, a little procrastination can motivate you.
- Relieve tension. Look for ways to relieve stress, such as exercise, yoga, or meditation.
- Do more things you enjoy. This may not always be possible. But try to do more work that you enjoy.
Repeat and evaluate.
"Now that you have a system to prioritize, repeat your work every day," Kayla suggests. "You may still have days that do not show up the way you planned, but the more you prioritize the easier and faster you get."
"In the days when the table is completely out of the window, you have to assess what went wrong," he said. "Can you do anything to change the situation? If so, determine what can be avoided in the future."